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Hubdoc alternative for Xero practices
Hubdoc is the right first tool for many Xero firms. It is included with a large number of Xero business plans. If header capture and a publish button are enough, stay there.
Use BillFlow Ai when the job is different: a private inbox per account, line items plus the printed total, a threshold before the draft lands, and one flat £29 after a 14-day trial. Nothing is authorised from BillFlow Ai.
Hubdoc is bundled with many Xero subscriptions. Partner editions can be billed separately. Xero is also shipping Smart Document Capture on many plans. Do not treat this page as a claim that Hubdoc cannot read line items.
| Job | Hubdoc / Smart Document Capture | BillFlow Ai |
|---|---|---|
| How bills arrive | Hubdoc address, Xero Files, app upload. | Private alias at in.billflowai.co.uk, or upload up to 25 files. |
| What is extracted | Contact, dates, amount; richer reads where Smart Document Capture is live. | Vendor, number, dates, lines, VAT, totals. Printed total on the document wins. |
| When lines disagree | Depends on the extract. | Printed total wins. Difference flagged. Waits if you set a threshold. |
| What lands in Xero | You publish. File attached. | ACCPAY, status DRAFT only. PDF attached. Never authorised from BillFlow Ai. |
| Duplicates | Xero matching once in the organisation. | Same vendor + invoice number, same user: flagged, never pushed. |
| Price | Included on many Xero business plans. | £29 / month after a 14-day trial. One plan. |
Stay on Hubdoc if drafts already look right. Try BillFlow Ai if printed totals disagree, you want a threshold, or one inbox per client file.
Dext alternativeXero bill captureHow it worksPricingBillFlow Ai and Xero
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Forward a bill. Find the draft in Xero. Small invoices sync on their own. Anything over your threshold waits for a glance.