FAQ
Questions, answered plainly
Short answers. No marketing fog.
- No. Every bill is created as a draft (ACCPAY / DRAFT) with the original PDF attached. Authorising stays in Xero.
- When auto-sync is on and Xero is connected, extracted bills below your manual-approval threshold go straight to Xero. Anything over the threshold, or with a printed-total discrepancy, waits in review.
- PDF, JPEG, PNG, WebP and HEIC, up to 6 MB each, 25 files at a time. Forwarded email attachments use the same rules.
- No. Each account receives a unique nine-character alias at in.billflowai.co.uk.
- GBP, unless the document states another ISO code.
- UK 20% input tax (INPUT2) is the default. Supplier rules can override this per vendor.
- The printed total on the invoice wins. BillFlow Ai records a warning and holds the bill for review so you can inspect the difference.
- No. Attachments are processed to extract a draft bill. The source file is stored for your account and attached in Xero. It is not used to train public models.
- Yes. After sign-in, connect Xero and use the sample bill from Northbridge Stationery Ltd, or simulate a forwarded invoice from the inbox.
Does BillFlow Ai post bills in Xero?
What is auto-sync?
What files are accepted?
Is the inbound address shared?
Which currency is assumed?
How is VAT treated?
What if the line items don’t add up?
Do you train public models on my invoices?
Can I try it without my own PDF?
Forward a bill. Find the draft in Xero.
Start a 14-day trial. Small invoices sync on their own. Anything over your threshold waits for a glance.