BillFlow Ai

How it works

The path from envelope to Xero draft

Four quiet steps. The practice keeps the last word.

  1. 01

    Capture

    Forward invoices to your BillFlow inbox. Every account gets a unique email address. Have suppliers send bills straight there, or forward them from your inbox. Prefer to drag files in? Bulk upload up to 25 PDFs or photos at once.

  2. 02

    Extract

    AI reads every line in seconds. Vendor, invoice date, due date, line items, VAT and totals are pulled out automatically. Duplicates are flagged and per-supplier rules apply your nominal codes and tax rates.

  3. 03

    Review — only when you want to

    Small bills flow straight through. Set a manual approval threshold — e.g. anything over £500 — and BillFlow Ai holds those for a quick human check with the original invoice side-by-side.

  4. 04

    Sync

    Approved invoices are pushed to your Xero organisation as fully-coded draft bills with the original PDF attached — ready for your final approval in Xero. BillFlow Ai never posts.

Create an account and try the sample

Forward a bill. Find the draft in Xero.

Start a 14-day trial. Small invoices sync on their own. Anything over your threshold waits for a glance.

Start a 14-day trial