Draft bills, never posted bills
Purchase invoices that post themselves are a gift to fraud and a nightmare for review. BillFlow Ai creates ACCPAY drafts only. Type ACCPAY, status DRAFT. Nothing is authorised from the app.
Auto-push is a convenience for low-value, trusted suppliers. Set a threshold — £500 is a sensible start — and bills below it can land in Xero unattended. They still land in the draft tray. The practice clicks authorise in Xero, where it belongs.
That is the point of a capture tool that respects the ledger. Coding can be applied from supplier memory. The original PDF can travel with the draft. Posting, paying and reconciling stay in the organisation that owns the bank feed.
If a Xero app cannot say “draft only” in one sentence, it is not ready to sit on a practice stack. BillFlow Ai can.
Start a 14-day trial
Forward a bill. Find the draft in Xero. Small invoices sync on their own. Anything over your threshold waits for a glance.